Events Associate

 

About GreenBlue

GreenBlue is an environmental nonprofit dedicated to the sustainable use of materials in society. We are a reliable, trusted source of information, bringing together a diversity of stakeholders, encouraging innovation and best practices in order to promote the creation of a more sustainable economy. Our key projects include the Sustainable Packaging Coalition and How2Recycle.

The Opportunity

GreenBlue’s Marketing and Communications team is seeking an Events Associate to join their team. This position will work closely with the rest of the Marketing Communications team and will report to the Senior Manager of Events. This role will include coordination of external GreenBlue Events and admin support for internal GreenBlue Events (employee events). We’re looking for a highly skilled Events Associate who can help make our events consistently efficient and cost-effective whilst elevating the event experience for our key stakeholders (sponsors, exhibitors, speakers, partners). The ideal candidate will be proficient in event planning, and manage communications with these stakeholders as well as internally. Above all, the Events Associate must be comfortable in a role that demands a creative, detail oriented mindset. This is a remote position based in the Continental US. Please read through the end before applying.

The Events Associate will:

  • Develop a complete understanding of the requirements and intricacies for each of GreenBlue’s events.
  • Support the Senior Event Manager in creation, management and updating of the event technology. This includes event websites, registration systems, apps and webinars.
  • Support the Senior Event Manager to research and hire external suppliers/vendors as needed across all functions of the events (ex: exhibit booths, catering, decor, shipping, labor) and make selections based on their creativity, quality, and cost/budget.
  • Work with venues to plan logistics.
  • Handle day-to-day administration of large events and their smaller gatherings. This includes registration reporting and managing multiple event dedicated email inboxes, F&B selection, vendor monitoring, restaurant reservations, RSVP tracking, and issue resolution.
  • Assist on-site for events set up, execution, and breakdown
  • Assist the Senior Event Manager with post event success metrics
  • Uphold the company’s mission and vision with every event

You:

  • Have exceptional attention to detail and organizational skills
  • Demonstrate excellent interpersonal skills with the ability to remain calm under pressure and maintain a customer-service mindset. Are able to cultivate and manage long lasting relationships with stakeholders
  • Have excellent written & verbal communication skills
  • Have an outstanding work ethic, a can-do attitude and enjoy working in collaboration with a team in a fast-paced environment 
  • Are achievement driven – a self-starter, assertive, self-motivated and quick learner, keen to produce results, achieve objectives and seek knowledge
  • Have strong attention to detail and keen organizational and project management skills.
  • Are able to work effectively on multiple simultaneous projects with competing deadlines
  • Have experience with and can navigate your way through new technologies and event tools
  • Are creative, always looking for ways to improve and see challenges as opportunities
  • Know your way around project management and what makes a great event, including the nitty gritty details and the unexpected
  • Are comfortable negotiating with external vendors, navigating quotes and budgets
  • Are looking for a role at a Mission-based organization

What you will bring:

  • Bachelor’s degree in a related field and 2+  years experience in meeting and event planning/a similar role
  • A proven track record of creative, successful events
  • Experience producing corporate multi-day events ranging from 10 people to 800 people
  • Experience in customer service
  • Some proficiency in virtual event management, event software (we use BigMarker) & HTML is preferred
  • Experience and working knowledge of event tools such as Social Tables, Sli.do, Online RSVP software, Calendly, Preseria, Event apps and systems
  • Excellent written and verbal communications skills.
  • Proficient knowledge of Google Suite, Microsoft Suite, Canva, AWS
  • An interest in sustainability or related environmental issues; particularly around sustainable event practices. 
  • Experience working in a matrixed environment collaborating and implementing multiple projects

Benefits:

In addition to working with an amazing group of people, you’ll receive:

  • Competitive salary
  • Retirement plan with employer match
  • Medical, dental, vision, and other plans
  • Monthly wellness benefit
  • Competitive PTO
  • Paid holidays
  • Every other Friday off

To apply for this position please send over: Cover Letter and Resume to Lauren Francis, Senior Event Manager at lauren.francis@greenblue.org. 

 

Equal Opportunity

GreenBlue is an equal opportunity employer and does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

We strongly encourage all qualified persons to apply for this position. All employment is decided on the basis of qualifications, merit, and the organization’s needs. A 100% match is not required. We encourage applicants who have a diverse level and range of relevant skills and experiences to apply.

Apply Today

 

To apply for this position please send over: Cover Letter and Resume to Lauren Francis, Senior Event Manager.

Submit Your Application